Get paid faster. Pay subs with confidence.
One system across finance, project, and operations to keep payments and compliance aligned.
Take a 30-second fit check to see the workflow tailored to your operations.
Poor visibility means reactive operations.
After PM approval, payment status and compliance resolution often become a black box.
When payment status, compliance holds, and exceptions are not visible in real time, teams spend time chasing updates instead of moving projects forward.
After PM approval, teams can't easily see what was paid, what was held, and why.
Critical steps still rely on manual report prep, email follow-up, and repeat data entry.
Payable invoices still get missed until the phone rings: "Where's our money?"
Faster cash in. Controlled cash out.
One operating view from pay app creation to payout release, so finance, project, and operations teams can act early.
A governed workflow from intake to close.
1
Standardized pay app review process
Run project and billing-period reviews with subcontractor recommendations, notes, and clear progress state.
2
Track compliance in context, at the right level
View COI status at subcontractor and project level, safety and bond at contract level, and documentation requirements tied to invoice-level processing. All in one view.
3
Control invoice backup and required documentation
Manage line items, maintain backup records, track required warranty and sub-tier documentation, and produce print/PDF-ready records.
4
Proactive reconciliation and payment checkpoints
Route incoming payments through explicit review states, trigger notifications before blockers escalate, then reconcile with consistent exception handling.
All compliance checks for one pay app, in one view.
For each subcontractor pay app, see insurance, bond, waivers, and required documentation in one place, always up to date as status changes.
Source Record
Requirement To Confirm
Subcontractor + Project Record
COI status
Contract Record
Safety and bond status
Invoice Record
Warranty documentation
Invoice Record
Required sub-tier documentation
Invoice Record
Conditional and unconditional lien waivers
Invoice Record
Retainage status
Track complete, missing, expiring, and blocked status in real time so teams know what is clear to pay and who is clear to work onsite.
Operational control without extra admin.
Give each role the right permissions by project and responsibility.
See what is new, in review, blocked, or ready to release.
Track recommendations, notes, and status changes in one timeline.
Show compliance status inside payout decisions, not in a separate hunt.
Manage users, roles, account status, and data health from one place.
Alert only the people who need action, with less noise.
One system, clear responsibilities by role.
Control review gates, release timing, and reconciliation with full visibility.
See payment and compliance status as it changes, so teams know what is clear to pay and who is clear to work onsite.
Manage permissions, notifications, and data quality to keep workflows reliable.
Turn it on fast. Move off old process at your pace.
Big Robot works with your existing systems and does not break current workflows. Teams can run both paths in parallel from day one. Cleaner data improves current operations and removes manual work.
- 1.Connect to existing tools and data sources
- 2.Start live without shutting off current process
- 3.Run in parallel while data is validated and cleaned
- 4.Retire manual steps as teams adopt the easier workflow
You know that thing you hate doing? You can stop doing it.
Enterprise Construction Payment Operations FAQ
Give your people the technology they deserve.
Let artificial intelligence handle the digital drudgery. Your team can focus on judgment, coordination and subcontractor relationships.
We have humans ready to walk you through how it works.