Your back office is bleeding money, and you might not even know it.
Every day, your team burns hours shuffling data between email, QuickBooks, and project management software. Critical documents like lien waivers and change orders get buried in overflowing inboxes. Pay applications get rejected because of simple errors, stalling your cash flow right when payroll is due.
Sound familiar? You're not alone. Most subcontractors are trapped in the same cycle:
Data silos everywhere
Your field logs, accounting system, and project data don't talk to each other, forcing constant manual re-entry
Email chaos
Invoices, insurance certificates, and time-sensitive notices disappear into bloated inboxes until it's too late
Hidden revenue leaks
Unbilled change orders and cost overruns stay invisible until they've already eaten your margins
One-person dependency
If your office admin leaves tomorrow, your entire back office would collapse
Compliance nightmares
A missed lien notice or expired certificate can wipe out months of profit in a single day
Growth ceiling
Disconnected tools and manual processes prevent you from taking on larger projects or expanding your bonding capacity
The worst part? Every hour spent on paperwork is an hour not spent growing your business or improving your operations.
Turn your back office from a cost center into a competitive advantage.
The AI Transformation Roadmap is a 4-week audit that maps every step in your process from bid to bank account.
We pinpoint exactly where time and money are leaking out of your operation.
What you get:
- Quick-Win Playbook with 3-5 automations you can implement right away
- Step-by-step instructions for connecting your existing systems
- Instant fixes that reduce admin hours and speed up billing
- KPI Scorecard benchmarking your performance against 8-10 key metrics
- Integration Blueprint showing how your QuickBooks, project management, and email systems can work together
- Compliance Risk Assessment with specific mitigation steps
- 6-12 month implementation plan with realistic budgets and timelines
- Staff training schedule that won't disrupt daily operations
- Executive summary designed for investors, sureties, and key stakeholders
The transformation:
Your disjointed back office becomes a cohesive, connected operation that frees your people from busywork, accelerates cash flow, and unlocks profitable growth.
We're so confident in the value, if we don't find enough savings to cover the cost of the audit, you get your money back.
Ready to stop losing money in your back office?
Don't let another month pass watching profits disappear into administrative chaos. Your competitors are already automating their back offices – make sure you're not left behind.
Book a free consultation with our team today.
Take the first step toward transforming your back office from a drain on resources into a competitive advantage that drives growth and profitability.
About Big Robot
Big Robot is an AI Business Technology consulting firm.
We work with general contractors and specialty subcontractors – electrical, HVAC/mechanical, and concrete firms with $3-20 million in annual revenue. We understand your unique challenges because we've been in the trenches with contractors just like you.
Our approach is different. Instead of selling you new software, we start by maximizing the value of what you already have. We connect your existing QuickBooks, project management, and communication systems, then layer in targeted automation where it makes the biggest impact.
Specialty Focus
Electrical, HVAC/Mechanical, Concrete
Revenue Range
$3-20 Million Annual Revenue
Time Recovered
15-25 Hours Per Week
Billing Speed
20-30% Faster Cycles
Why subcontractors choose Big Robot:
Construction-focused expertise – We understand pay applications, lien waivers, certified payroll, and the unique compliance requirements of your industry
Low-disruption process – Our 4-week audit happens alongside your normal operations without slowing down current projects
Realistic timelines – We provide implementation roadmaps with practical budgets and achievable milestones
Proven results – Our clients typically see 15-25 hours per week in recovered admin time and 20-30% faster billing cycles
We've helped contractors eliminate duplicate data entry, speed up pay application processing, and create the integrated data systems that sureties and bonding companies want to see.
The bottom line:
We help subcontractors build systems that drive growth.